Electronic Signatures for Word: Streamline Your Documents
Securely sign and manage Word documents with eSign. Add multiple security layers to protect your documents. Enhance productivity and streamline workflows across your business by efficiently handling Word document signatures.
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Digital Signatures for Word: Revolutionising Document Management
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Boost overall productivity.
Streamline Your Workflow: Electronic Signatures for Word
Simplify the process of signing Word documents by using electronic signatures. This approach streamlines workflows, allowing you to obtain signatures remotely and much faster.
By reducing the time spent on printing, signing, scanning, and mailing documents, your team can experience quicker turnaround times, less administrative work, and faster approvals for important documents. This allows your team to focus more on strategic tasks, ultimately improving productivity through efficient Word document signing.
Environmentally friendly operation.
Save Money & the Planet: Go Paperless with Digital Signatures for Word
Beyond security and efficiency, adopting digital signatures for Word also delivers significant cost savings and contributes to a more environmentally friendly operation. By eliminating the need for paper, printing, postage, and storage, you can substantially reduce your business expenses.
Embrace paperless Word documents and not only save money on supplies but also reduce your carbon footprint. Choose eSignature integration with Word and make a difference. This initiative demonstrates corporate social responsibility and appeals to eco-conscious customers and employees.
Providing a tamper-proof audit trail.
Enhanced Security with Esignatures for Word
E-signing a Word document offers significantly enhanced security compared to traditional methods. Instead of relying on easily forged handwritten signatures and vulnerable paper trails, digital signatures for Word utilise cryptographic technology to verify the signer’s identity and ensure the document’s integrity.
This means that any unauthorised alterations to the secure Word document after it’s been signed are easily detectable, providing a tamper-proof audit trail. Furthermore, E-Signs’s reputable eSignature platform complys with stringent regulations like eIDAS, ensuring that your legally binding Word documents meet the highest standards of compliance.
We’ll walk you through every step.
Your Step-by-Step Guide to Insert Electronic Signatures to Word Documents
Adding an eSignature to a Word document is easier than it might seem! With E-Sign’s simple guide, we’ll walk you through every step—from logging into your dashboard to securely adding your signature and finalising the document.
Whether you’re a pro or just getting started with digital signatures, our easy-to-follow instructions and tips will make the process smooth and stress-free. Just follow the steps, and you’ll be signing your Word documents in no time!
Business Benefits of eSigning Word Documents
Digital Signature Certificate
Every completed word document is supported by a digital certificate documenting the author, signers, devices used, IP addresses, time, and date stamps and much more.
SMS Two-Factor Authentication
Signers receive a one-time passcode via SMS that must be entered before they can access the documents.
Email Personalisation
Add your logo, email signature, and customise the email text to reflect your company branding, so your recipients know they are signing PDFs sent from you.
Full Form Functionality
eSign offers versatile form functionality including text fields, radio buttons and checkboxes, so you can adapt eSign to fit your business documents. Dynamic field placement also allows you to place fields anywhere you require on your document.
Advanced Audit Trail
Track and record your document transaction at every stage, with an easily retrievable, advanced audit trail for every signed document..
Multi-Language Application
Send business documents in up to 9 different languages for international clients, improving customer experience and closing deals in a matter of minutes, with global time zone conversion for accurate date and time stamping.
Integrate with Leading Tools
Create bespoke workflows to suit your business with a range of application integrations.
eSign Case Studies
National Clinical Homecare Association
Esign was supportive and responsive throughout the development lifecycle, enabling us to very rapidly produce a working prototype to demonstrate to the hospital customer.
Mid Devon District Council
Using eSign has made our tenancy completion processes so simple. You don’t have to be technically savvy to be able to use the platform and it doesn’t draw on any other ICT resources.
University Hospitals Leicester
The E-Sign implementation has achieved demonstrable improvements in service efficiency, supported cross-site working and reduced costs for the UHL Kidney Pharmacy home delivery services.
Client Testimonials
Mid Devon District Council
“Using eSign has made our tenancy completion processes so simple. You don’t have to be technically savvy to be able to use the platform and it doesn’t draw on any other ICT resources. Our tenancy agreements and documents are signed within minutes and we’ve even had tenants’ comment on how easy it is to use as a signer which is fantastic.”
Portsmouth University Hospitals
“E-Sign has proven to be a fantastic system that has had an important positive impact on our homecare prescription services. It has enabled us to significantly reduce the administrative burden on clinicians, creating a lean process that allows prescriptions to be signed and completed within minutes rather than days. The combination of E-Sign and our new prescription management platform has transformed our workflows, allowing us to improve the service we provide. A patient’s health is at the end of each document and E-Sign has helped us ensure that every document is processed quickly, securely, and accurately.”
University Hospitals of Leicester
“We have seen significant improvements in our pharmacy service efficiency since implementing E-Sign. The platform is user-friendly and has allowed our team to securely and reliably provide prescriptions for crucial patient medication, minimising the risk of supply disruption and saving valuable time. Collaborating with E-Sign has been an easy process, Desi and Luke have always been professional and approachable to offer support when needed.”
University of Oxford
“The University of Oxford have appointed eSign UK Ltd. as their preferred electronic signature platform. eSign quickly guided departments on the most cost-effective and efficient route offered, providing continued support to ensure contracts were completed and deadlines met.”
Carden Park Hotel
“E-Sign has been a game-changer for us at Carden Park Hotel. We’ve streamlined our document management, reduced paperwork and improved turnaround times for contracts and employee documentation. We find E-Sign is user-friendly and allows us to manage signatures effortlessly. Their team is always on hand to answer any questions or queries, making sure we get the most out of the system. We highly recommend E-Sign to any business looking to modernise their document processes.”
Paratus Law
“The law supports the use of electronic signatures, and eSign is an essential tool for any business wishing to enhance customer experience and accelerate revenue. Esign is incredibly user-friendly, and using it has been a very positive experience both for me and for my clients.”
Beyondly
“eSign has transformed our operations at Beyondly. Integrating eSign into our systems was relatively straight forward and has massively improved customer and team experience. As a Bcorp organisation we place high value on our environmental impact and since inception, eSign has represented a 31.46kg saving of CO2 entering the atmosphere.”
National Clinical Homecare Association
“The tools are very easy to set up and intuitive to use. When we encountered issues, the eSign team was agile enough to respond, usually on the same day. The copy template feature has made setup with new customers much easier.”
Slater Heelis Solicitors
“eSign is an invaluable tool that assists us in keeping track of our legal matters. It gives us full control of the document journey and has greatly improved signature capture and document turnaround times.”
Morgan Ash
“Working in the regulated financial and medical markets we need a quick secure and economical signature process. eSign gives us all of these.”
Blue I Properties
“Can’t recommend esign enough. It is quicker, easier and cheaper to use than many of their competitors. The detailed Document History provides useful evidence and proof of when your document was created and signed. Their team members are extremely knowledgeable of the systems, friendly and professional. All in all, an amazing product at a very competitive price.”
Government Property Agency
“One thing which sets eSign apart is their flexible signature packages, allowing flexibility in both pricing and usage to provide the best solution for the organisation. The GPA has been very well looked after by our eSign account manager and we look forward to continuing our relationship with them.”
10-100
“The solution was simple to use, has a great management portal, and the price met our expectations. We now use the product for our own internal use and have recommended and deployed it into our customers when we get requests for signature solutions. eSign’s ongoing support is excellent, and they are continuously improving and developing their solution.”
Cambridgeshire County Council
“eSign has brought both time and efficiency benefits to our department since we started using the platform two years ago. It is easy to use and they have useful training videos available which have been helpful for training our team on how to use the platform and its features.”
University of Salford
“We use eSign at the University of Salford to issue copyright declaration forms when supplying copies of material to users of our archives. We used to issue the forms as attachments to emails, but users found it difficult to sign and return the forms, especially if they didn’t have a printer. Sending the forms using eSign has made it much easier and quicker for our users to sign and return the forms. From our end it is simple and straightforward to issue the forms via eSign and we get a notification when they have been completed.”
Polden Bower
“We wanted a user-friendly system that would comply with finance policy, manifest maximum engagement from all Signatories, and had the capability to offer more as we grow as an organisation. eSign fits the bill on all fronts for us from affordability, cost savings, accessibility and functionality perspectives, right through to tried and trusted customer service, support and data security. We spent our first year on the Business Plan to embed this new way of working into our processes and we are now ready to roll out eSign access to other Central departments as we upgrade to the Enterprise subscription. The user guides, chat facility, training offer and support provided by eSign is all really helpful and the team are always responsive when we get in touch. It’s also reassuring that the Data Centres are in the UK and are managed by eSign.”
Boon Brokers
“E-Sign has significantly helped our operations at Boon Brokers. Previously, clients had to manually print, sign, and scan documentation back to us. With the help of E-Sign’s API, we have managed to integrate the system into our software. This now enables all clients to easily E-Sign our fact-finds within a matter of clicks via e-mail. This has significantly improved the efficiency of our business. Thank you, E-Sign.”
Thula
“We are very proud and thrilled to be working with the eSign team, creating a truly digital and revolutionising management tool for controlled drugs in a post-pandemic world. The benefits to the clinical and pharmacy teams are huge and drives greater legislative and regulatory confidence and safer and efficient patient care.”
Hessington Health
“Hessington Health is a busy national health screening and occupational health practice with over 18 independent schools and over 10,000 staff members. The challenge we have faced is reminding employees to sign consent forms before we release the reports to their employers. This is an incredibly time consuming process. E-Sign has offered us the perfect solution. The online dashboard allows us to track the consent forms in their journey, Set reminders and have a safe place to store the completed forms. This has saved us an immense amount of time and improved our governance in this area. It also allows the user to create bespoke forms meaning any organisation from any sector will be able to utilise this package.”
Frequently Asked Questions
How do I add an electronic signature to a Word document?
To add an electronic signature to a Word document, simply upload the document to an eSignature platform, such as E-Sign. From there, you can drag and drop the signature field into the document, sign electronically, and finalise the document. You can visit our help centre to read the full step by step guide to sign a word document.
Can I add multiple signatures to a single Word document?
Absolutely! Most eSignature platforms allow you to add multiple signatures to a Word document, making it easy to gather approvals from different parties. You can assign signature fields to specific individuals and track the signing process.
Is an eSigned Word document legally binding?
Yes, an eSigned Word document is legally binding, provided it complies with eSignature laws such as the ESIGN Act in the U.S. or eIDAS in the EU. These laws recognise digital signatures as valid and enforceable as traditional signatures.
Can I track the status of an eSigned Word document?
Yes, many eSignature platforms offer tracking features, allowing you to monitor the status of the document, such as when it was sent, who has signed it, and who still needs to sign it.
Is it secure to eSign a Word document online?
Yes, eSigning a Word document online is secure when using a trusted platform that employs encryption technology. Look for services that offer 256-bit SSL encryption and a digital certificate to ensure the security of the signature and document.
Do I need to install any software to eSign a Word document?
No, you don’t need to install any software to eSign a Word document, E-Sign has it’s own online eSignature platform. You simply need internet access to upload the document, sign it, and finalise it digitally.
How do I ensure the authenticity of an eSignature?
To ensure authenticity, use a platform that provides a digital certificate and an audit trail. These features confirm the identity of the signer and track when and where the document was signed, helping verify the legitimacy of the signature.
What's the difference between eSigning Word and PDFs?
While eSignatures on Word documents are fully functional, they may sometimes have compatibility issues with certain systems or older versions of Word. PDFs are often more universally accepted, but Word documents can be just as valid and secure when eSigned using a trusted platform.
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