Witness Documents Electronically with eSign eWitness

Identify one or more individuals to witness the execution of deeds and other important documents.

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Enable Signers to Identify Witnesses Electronically

eSign offers solutions for signing and witnessing documents and deeds, including those required by HM Land Registry. For your clients, it’s fast and convenient. For you, it reduces delays, lowers costs, and allows you to capture signer and witness details for traceability and auditing.

After the document is signed, you can download a Certificate of Completion, which serves as valuable evidence of the signing and witnessing. This Certificate includes information on the signing and witnessing parties, such as address, email, IP address, and time stamps.

1.1 million
documents processed per month
20,000
new signers per month
400,000
envelopes sent per month
1.1 million
documents processed per month
20,000
new signers per month
400,000
envelopes sent per month

Expedite the process of capturing witness signatures.

How Does eSign’s eWitness Work?

E-Sign’s eWitness feature allows users to create an envelope for recipients and allocate a requirement for a witness to sign the document. The author or signer of the document can identify and enter the details of the witness.

The process involves the signer receiving the document as normal by email and signing, then specifying the name, email address, and phone number of the witness for SMS authentication. The witness will receive an email with a link and will be required to verify their identity via 2-factor authentication to access the document.

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Robust security features.

When Does a Document Require a Witness?

In some circumstances, a witness is legally required for example a deed execution. eSign’s eWitness can be used for many types of documents, including:

A deed can be used for legal documents such as:

  • Land Transfers
  • Deeds
  • HM Land Registry Deeds
  • Shareholder Agreements
  • Loan Agreements
  • Mortgage Agreements
  • Transfer of Assets

 

What is an Electronic Signature

eSign platform provides users with a high level of security.

Conveyancer-Certified eWitnessing

HM Land Registry’s Practice Guide 82 outlines the steps for a witness to eSign a deed using a conveyancer certified eSignature process.

For a deed to be successfully signed by an eWitness they have to receive it via their own email address and to access they have to enter a six digit one-time passcode (OTP) that has been sent to their mobile via SMS.

When they sign it captures the device, browser, version and IP address of the witness to determine their location and when they eWitnessed the signing of the deed.

Our secure platform allows you to add a secure electronic signature and 2-factor authentication to ensure the validity of the signature.

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eSign Conveyancer Certified eWitnessing
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The Only Trusted Digital Signature Provider on the Public Service Network

eSign is the only electronic signature provider trusted on the Public Service Network. The PSN is the UK Government’s high security network, which enables public sector organisations to work together, reduce duplication and share resources.

Government organisations and health trusts access the PSN for secure and trusted digital services, that meet strict regulatory requirements and provide assurance that the service they access has the highest security standards, is exceptionally reliable, and can address issues within a rapid timeframe.

With the rapidly growing digitisation of document management and cloud-based solutions, the need for trustworthy providers has never been more important. The eSign document management and electronic signature solution provides businesses with improved efficiencies and major cost savings, creating enhanced advantages over competitors.

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Testimonials

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Mid Devon District Council

“Using eSign has made our tenancy completion processes so simple. You don’t have to be technically savvy to be able to use the platform and it doesn’t draw on any other ICT resources. Our tenancy agreements and documents are signed within minutes and we’ve even had tenants’ comment on how easy it is to use as a signer which is fantastic.”

Lisa Harber | Team Leader 
Portsmouth Testimonial

Portsmouth University Hospitals

“E-Sign has proven to be a fantastic system that has had an important positive impact on our homecare prescription services. It has enabled us to significantly reduce the administrative burden on clinicians, creating a lean process that allows prescriptions to be signed and completed within minutes rather than days. The combination of E-Sign and our new prescription management platform has transformed our workflows, allowing us to improve the service we provide. A patient’s health is at the end of each document and E-Sign has helped us ensure that every document is processed quickly, securely, and accurately.”

Raghu Mamullapally | Lead Pharmacist Homecare Services
Leicester Hospital Case Study

University Hospitals of Leicester

“We have seen significant improvements in our pharmacy service efficiency since implementing E-Sign. The platform is user-friendly and has allowed our team to securely and reliably provide prescriptions for crucial patient medication, minimising the risk of supply disruption and saving valuable time. Collaborating with E-Sign has been an easy process, Desi and Luke have always been professional and approachable to offer support when needed.”

Amy Page | Kidney Pharmacy Team
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University of Oxford

“The University of Oxford have appointed eSign UK Ltd. as their preferred electronic signature platform. eSign quickly guided departments on the most cost-effective and efficient route offered, providing continued support to ensure contracts were completed and deadlines met.”

Purchasing Department | End User
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Paratus Law

“The law supports the use of electronic signatures, and eSign is an essential tool for any business wishing to enhance customer experience and accelerate revenue. Esign is incredibly user-friendly, and using it has been a very positive experience both for me and for my clients.”

Simon Arthur | Owner
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Beyondly

“eSign has transformed our operations at Beyondly. Integrating eSign into our systems was relatively straight forward and has massively improved customer and team experience. As a Bcorp organisation we place high value on our environmental impact and since inception, eSign has represented a 31.46kg saving of CO2 entering the atmosphere.”

Emily Rice | Operations Manager
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National Clinical Homecare Association

“The tools are very easy to set up and intuitive to use. When we encountered issues, the eSign team was agile enough to respond, usually on the same day. The copy template feature has made setup with new customers much easier.”

National Clinical Homecare Provider | End User
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Slater Heelis Solicitors

“eSign is an invaluable tool that assists us in keeping track of our legal matters. It gives us full control of the document journey and has greatly improved signature capture and document turnaround times.”

Slater Heelis Solicitors | End User
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Morgan Ash

“Working in the regulated financial and medical markets we need a quick secure and economical signature process. eSign gives us all of these.”

Andrew Gething | Managing Director
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Blue I Properties

“Can’t recommend esign enough. It is quicker, easier and cheaper to use than many of their competitors.  The detailed Document History provides useful evidence and proof of when your document was created and signed.  Their team members are extremely knowledgeable of the systems, friendly and professional.  All in all, an amazing product at a very competitive price.”

Debbie Collins | Lettings Administrator
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Government Property Agency

“One thing which sets eSign apart is their flexible signature packages, allowing flexibility in both pricing and usage to provide the best solution for the organisation. The GPA has been very well looked after by our eSign account manager and we look forward to continuing our relationship with them.”

Government Property Agency | End User
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10-100

“The solution was simple to use, has a great management portal, and the price met our expectations. We now use the product for our own internal use and have recommended and deployed it into our customers when we get requests for signature solutions. eSign’s ongoing support is excellent, and they are continuously improving and developing their solution.”

Paul Visagie | IT Consultant
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Cambridgeshire County Council

“eSign has brought both time and efficiency benefits to our department since we started using the platform two years ago. It is easy to use and they have useful training videos available which have been helpful for training our team on how to use the platform and its features.”

Wendy Ballard | End User
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Churchill Support Services

“Using eSign has significantly reduced the time it takes to send and receive contracts which means we close deals quicker. I especially like how you can redirect and edit documents without creating new envelopes and keep track of which contracts are pending signature as an admin. As an environmentally friendly business, it’s helpful to see how much carbon we are saving with the carbon counter. I would definitely recommend eSign to a business who is looking to close deals faster.”

Katie Butcher | Client Relationship Manager
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University of Salford

“We use eSign at the University of Salford to issue copyright declaration forms when supplying copies of material to users of our archives. We used to issue the forms as attachments to emails, but users found it difficult to sign and return the forms, especially if they didn’t have a printer. Sending the forms using eSign has made it much easier and quicker for our users to sign and return the forms. From our end it is simple and straightforward to issue the forms via eSign and we get a notification when they have been completed.”

End User | University of Salford
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Polden Bower

“We wanted a user-friendly system that would comply with finance policy, manifest maximum engagement from all Signatories, and had the capability to offer more as we grow as an organisation.  eSign fits the bill on all fronts for us from affordability, cost savings, accessibility and functionality perspectives, right through to tried and trusted customer service, support and data security.  We spent our first year on the Business Plan to embed this new way of working into our processes and we are now ready to roll out eSign access to other Central departments as we upgrade to the Enterprise subscription.  The user guides, chat facility, training offer and support provided by eSign is all really helpful and the team are always responsive when we get in touch.  It’s also reassuring that the Data Centres are in the UK and are managed by eSign.”  

Alison Sanders | Executive Finance Officer
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Boon Brokers

“E-Sign has significantly helped our operations at Boon Brokers. Previously, clients had to manually print, sign, and scan documentation back to us. With the help of E-Sign’s API, we have managed to integrate the system into our software. This now enables all clients to easily E-Sign our fact-finds within a matter of clicks via e-mail. This has significantly improved the efficiency of our business. Thank you, E-Sign.”

Gerard Boon | Managing Director, Boon Brokers
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Thula

“We are very proud and thrilled to be working with the eSign team, creating a truly digital and revolutionising management tool for controlled drugs in a post-pandemic world. The benefits to the clinical and pharmacy teams are huge and drives greater legislative and regulatory confidence and safer and efficient patient care.”

Adele McAllister | Manager
Hessington Health Testimonial

Hessington Health

“Hessington Health is a busy national health screening and occupational health practice with over 18 independent schools and over 10,000 staff members. The challenge we have faced is reminding employees to sign consent forms before we release the reports to their employers. This is an incredibly time consuming process. E-Sign has offered us the perfect solution. The online dashboard allows us to track the consent forms in their journey, Set reminders and have a safe place to store the completed forms. This has saved us an immense amount of time and improved our governance in this area. It also allows the user to create bespoke forms meaning any organisation from any sector will be able to utilise this package.”

Harjeev Rai | Medical Director

Business Benefits of eWitnessing

User Friendly Platform
Easy to use

eSign's platform is intuitive and easy-to-use, with regular updates and improvements.

Faster Document Turnaround
Rapid agreement completion

Speed up the contracting process and allow documents to be signed and witnessed faster.

Compliant Documents
Improved compliance

eSign operates to the highest eIDAS standards – we provide customers with the highest standards of security, authentication and identity standards.

Digital Signature Certificate
Court admissible documents

Our Certificate of Completion captures key identifiers about signers and witnesses such as IP address and time stamps, which can provide evidence for the transaction in the event of a legal dispute.

Reduce Costs with eSignatures
Reduce costs and risks

Paper-based witnessing can lead to a lot of back and forth. eSign’s platform avoids this, improves collaboration, and reduces NIGO returns on documents.

Environmentally Sustainable
Environmental impact

Remove the need for hard copy documents and minimise paper waste with a fully digital solution

Technical Checklist

  •  Set up automated workflows with a tailored signing and witnessing order, designed to meet your organisations specific requirements
  •  Our platform is easy-to-use and configure
  •  Increase security with our multi-factor authentication for signers and witnesses, including SMS and email
  •  Receive a Certificate of Completion to see the full audit trial of the document

Flexible eSignature Process

Seamless Integration

eSign integrates with leading software platforms to improve and simplify your transaction.

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eSign Case Studies

National Clinical Homecare Association Case Study
National Clinical Homecare Association

The healthcare industry clearly recognised the need to adopt a digital approach to prescription processing, giving operational advantages, regulatory compliance and improvements to patient safety.

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Mid Devon Case Study
Mid Devon District Council

There has been significant time and cost savings on the sign-up process for new tenants as there is no longer a requirement for officers or tenants to travel to meet in a location to sign the agreement. 

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Leicester Hospitals eSign Case Study
University Hospitals Leicester

The E-Sign implementation has achieved demonstrable improvements in service efficiency, supported cross-site working and reduced costs for the UHL Kidney Pharmacy home delivery services. 

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CHOOSE YOUR TEMPLATE TO SUIT YOUR BUSINESS NEEDS

Templates

eSign templates simplify document signing for your business, saving time and resources. Easily integrate electronic signatures into your workflow, whether it’s contracts, agreements, or other legal documents.

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Frequently Asked Questions

Can I add multiple witnesses to a document?

Yes. There can be up to 2 witnesses per signer on a document.

Can I use eSign eWitness to witness a HM Land Registry deed?

Yes, eSign’s eWitness is compliant with HM Land Registry guidelines. Our solution supports 2-factor authentication for both the signer and the witness, using a one time password sent via SMS.

Are eSignatures legally binding?

Yes. Our eSignatures are 100% legally binding and are admissible in court, indicating the signers intent to agree to the contents of the document. Our eSignatures are fully secre and compliant to multiple industry standards. To find out more about the legality of eSignatures, please visit our Legality Guide.

What happens if I don’t know the name of the witness(es) when creating an envelope?

If the witness is unknown to the author of the document, each signer will be able to choose their witness(es) and complete the witness(es) details, including full name and email address, as well as phone number if 2-factor authentication is required.

What documents require a witness?

A witness can used for many legal documents, such as:

  • Land Transfers
  • Deeds
  • HM Land Registry Deeds
  • Shareholder Agreements
  • Loan Agreements
  • Mortgage Agreements
  • Short Hold Tenancies
  • Seperation Deeds

What plan is eSign eWitness available on?

eSign eWitness is available on the Business and Enterprise Plan. Find out more about our plans and features here

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