Identify one or more individuals to witness the execution of deeds and other important documents.
eSign offers solutions for signing and witnessing documents and deeds, including those required by HM Land Registry. For your clients, it’s fast and convenient. For you, it reduces delays, lowers costs, and allows you to capture signer and witness details for traceability and auditing.
After the document is signed, you can download a Certificate of Completion, which serves as valuable evidence of the signing and witnessing. This Certificate includes information on the signing and witnessing parties, such as address, email, IP address, and time stamps.
Expedite the process of capturing witness signatures.
eWitness allows users to create an envelope for recipients and allocate a requirement for a witness to sign the document. The author or signer of the document can identify and enter the details of the witness.
The process involves the signer receiving the document by email, then specifying the name, email address, and phone number of the witness for SMS authentication before they can access to sign. Once signed, the document will be sent to the witness, who will be required to verify their identity via 2-factor authentication to access the document.
To find out how this feature works, please visit our eWitness user guide below.
Robust security features.
In some circumstances, a witness is legally required for example a deed execution. eSign’s eWitness can be used for many types of documents, including:
A deed can be used for legal documents such as:
eSign platform provides users with a high level of security.
HM Land Registry’s Practice Guide 82 outlines the steps for a witness to eSign a deed using a conveyancer certified eSignature process.
For a deed to be successfully signed by an eWitness they have to receive it via their own email address and to access they have to enter a six digit one-time passcode (OTP) that has been sent to their mobile via SMS.
When they sign it captures the device, browser, version and IP address of the witness to determine their location and when they eWitnessed the signing of the deed.
Our secure platform allows you to add a secure electronic signature and 2-factor authentication to ensure the validity of the signature.
UK Government’s high-performance network.
eSign is the only electronic signature provider trusted on the Public Service Network. The PSN is the UK Government’s high security network, which enables public sector organisations to work together, reduce duplication and share resources.
Government organisations and health trusts access the PSN for secure and trusted digital services, that meet strict regulatory requirements and provide assurance that the service they access has the highest security standards, is exceptionally reliable, and can address issues within a rapid timeframe.
With the rapidly growing digitisation of document management and cloud-based solutions, the need for trustworthy providers has never been more important. The eSign document management and electronic signature solution provides businesses with improved efficiencies and major cost savings, creating enhanced advantages over competitors.
eSign's platform is intuitive and easy-to-use, with regular updates and improvements.
Speed up the contracting process and allow documents to be signed and witnessed faster.
eSign operates to the highest eIDAS standards – we provide customers with the highest standards of security, authentication and identity standards.
Our Certificate of Completion captures key identifiers about signers and witnesses such as IP address and time stamps, which can provide evidence for the transaction in the event of a legal dispute.
Paper-based witnessing can lead to a lot of back and forth. eSign’s platform avoids this, improves collaboration, and reduces NIGO returns on documents.
Remove the need for hard copy documents and minimise paper waste with a fully digital solution
Create bespoke workflows to suit your business with a range of application integrations.
The healthcare industry clearly recognised the need to adopt a digital approach to prescription processing, giving operational advantages, regulatory compliance and improvements to patient safety.
There has been significant time and cost savings on the sign-up process for new tenants as there is no longer a requirement for officers or tenants to travel to meet in a location to sign the agreement.
The E-Sign implementation has achieved demonstrable improvements in service efficiency, supported cross-site working and reduced costs for the UHL Kidney Pharmacy home delivery services.
eSign templates simplify document signing for your business, saving time and resources. Easily integrate electronic signatures into your workflow, whether it’s contracts, agreements, or other legal documents.
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Learn MoreYes. There can be up to 2 witnesses per signer on a document.
Yes. Our eSignatures are 100% legally binding and are admissible in court, indicating the signers intent to agree to the contents of the document. Our eSignatures are fully secre and compliant to multiple industry standards. To find out more about the legality of eSignatures, please visit our Legality Guide.
A witness can used for many legal documents, such as:
Yes, eSign’s eWitness is compliant with HM Land Registry guidelines. Our solution supports 2-factor authentication for both the signer and the witness, using a one time password sent via SMS.
If the witness is unknown to the author of the document, each signer will be able to choose their witness(es) and complete the witness(es) details, including full name and email address, as well as phone number if 2-factor authentication is required.
eSign eWitness is available on the Business and Enterprise Plan. Find out more about our plans and features here.